The Faculty Executive Assistant provides high-level support to the Dean of Faculty and Faculty using a variety of project management, communication, and organizational skills.
- Managing the Dean of Faculty’s schedule, mail and email correspondence, task list, and files
- Working closely with the Dean of Faculty to compile, organize, and track faculty members’ annual internal and external responsibilities and commitments
- Managing logistics and agendas for all faculty meetings and taking notes, as well as scheduling and supporting additional faculty-related meetings as needed
- Acting as a liaison for CCEF departmental scheduling and project requests involving faculty
- Providing travel scheduling, reservations, logistics, and problem-solving
- Implementing administrative processes to improve departmental clarity and effectiveness
- Managing external requests for CCEF faculty
- Administrating faculty requests for books and supplies
- Providing tailored administrative support to individual faculty members as needed. This includes but is not limited to: meeting with faculty members to review task lists and vet internal and external requests, scheduling, reimbursements, mail/email correspondence, and filing
- Coordinating faculty-related special events (e.g., faculty retreats, networking opportunities)
- Creating research briefs on assigned topics for internal use
Agreement and support of CCEF’s mission and core beliefs; experience with CCEF’s materials required Relevant experience in cultivating relationships with colleagues; adept at contributing to a supportive, team-oriented work environment Ability to maintain flexibility and discipline, with strong planning, organizational, and self-management skills Demonstrates tact, discretion, and care in all communications; possesses a high comfort level with maintaining confidential information Ability to perform basic research and draft organized briefs on assigned topics Instinct to anticipate needs and initiate solutions Willingness to engage in candid and constructive conversations about performance evaluation and identify opportunities for growth Effective written and verbal communication skills CCEF coursework preferred Bachelor’s degree required Technological proficiency with experience in Google Suite, Microsoft Word, Excel, and PowerPoint required
01/05/2026
To apply, please send resume and cover letter to Jill Butler, Director of Operations, at [email protected].